Crafted Moments Event’s Organizer
A. On-the-day Coordination:
This service begins 1 to 2 months before the wedding. We can refer suppliers for those not yet booked by the couple. Unlimited consultations via call and e-mail which will start upon the confirmation of the couple of the contracted service. Crafted Moment will make sure that everything will run smoothly on the day of the wedding.
1 to 2 months before the wedding:
- Unlimited consultation via sms, calls and e-mails.
- 3 to 4 personal meetings to be conducted 1 to 2 months before the wedding, including wedding rehearsal if there is any.
- Couples should submit the following to Crafted Moments at least 1 month before the wedding or before the last meeting:
• Supplier‘s information such as name of the supplier, contact person and contact number.
• Photocopy of supplier’s contracts already booked by the couple.
• Name and contact numbers of the members of the entourage and those people with special task in the wedding ceremony (lectors, commentator, psalmist, singers, choir or band)
• Reception layout including the seating arrangement of parents, family members, sponsors, entourage and guests.
• Misallete
• List of songs for both wedding ceremony and reception program.
• Any special arrangement and turn over items.
- Check supplier’s contracts so details will be executed in the wedding day.
- Provide sample program flow and suggest wedding program inputs.
- Provide checklist/ to do list for the couple.
- Ocular visit the ceremony and reception venue
- Handle balance payments to the suppliers on the wedding day.
- Couple must submit the final guest list 1 week before the wedding day (alphabetically arranged or per table)
- 3 locations of coordination:
• Bridal Suite
• Church
• Reception
On the Wedding Day:
- Will be at the bridal suite at least 3 hours before the wedding.
- Will ensure that make-up artist, photographer and videographer, delivery of flowers will arrive on time for the pictorial.
- Assist the bride/groom when dressing up and during pictorials including arranging of gown of the bride and all accessories for the photo shoot.
- Check all the accessories and supplies needed:
• Flowers
• Misalletes
• Souvenirs/Tokens
• Guest book / signature frame
- Assist/manage the food distribution for other suppliers.
- Transport of wedding materials to the church and reception area such as:
• Rings
• Veil
• Coins / Arrhae
• Cord
• Bible
• Candles
• Matches
• Pillow
At the Ceremony
- Assist in formation for the processional march if there is no church/venue coordinator.
- Assist in the distribution of the flowers of the entourage, misalettes and other wedding accessories.
- Ensure the arrival of priest, readers, commentators, offertory and choir/musicians/singers.
- Assist entourage, primary sponsors, parents and musicians in their seating arrangements.
- Assist in contract signing if necessary.
- Assist during the pictorial and recessional march
- Safekeeping of all wedding accessories after the ceremony.
- Ensure that special arrangement will be followed such as non-liturgical songs to be sung at the ceremony and if the flowers will be transported to the reception after the ceremony.
At the Reception
- Check the venue set up and ensure that venue layout is followed.
- Ensure that AVP equipment and sound system is set-up and ready by the technician.
- Set up a floor layout at the registration booth.
- Assist the wedding entourage for entrance march at the reception area.
- Assist Emcee with the program flow if needed.
- Coordinate with banquet coordinator for food refills for the buffet table and other concerns.
- Manage the following:
• Registration booth
• Gift table
• Seating arrangement of guest
• Distribution of souvenirs and giveaways.
• Ushering of Emcee, musicians and entertainers.
• Supplier Meal
After the party
- Ensure that everything will be properly turned over to designated person (parents/relatives) such as:
• Leftover foods
• Cake
• Unused bottle of wines
• Excess souvenirs
• Gifts and the registration list.
• Remaining event materials, decorations and paraphernalia.
- Balance payments to suppliers are distributed.
- Surrender of all receipts.
B. Semi-Full Coordination:
This package is for those couples who already booked their major suppliers but are still looking for some of their suppliers. Crafted Moments will help you look for the needed supplier that will meet your standard and budget. Upon confirmation from the couple of our service, couple can now avail our consultation service regarding suppliers, planning and conceptualizing the wedding theme etc.
Prior to the Wedding:
- Unlimited consultation
- Plan and conceptualize the wedding motif and wedding theme
- Sourcing and booking of vendors/suppliers still needed by the couple.
- Ocular visit the ceremony and reception venue
- Negotiate with vendors/suppliers before booking.
- Assist in reviewing contracts of suppliers already booked by the couple or to be booked by the client.
- Assist in conceptualizing the reception program sequence.
- Assist in the planning of the overall ceremony and reception layout.
- Provide checklist/ to do list for the couple.
- Finalization, execution and overall coordination of all plans.
- 3 locations of coordination:
• Bridal Suite
• Church
• Reception
On the Wedding Day:
- Will be at the bridal suite at least 3 hours before the wedding.
- Will ensure that make-up artist, photographer and videographer, delivery of flowers will arrive on time for the pictorial.
- Assist the bride/groom when dressing up and during pictorials including arranging of gown of the bride and all accessories for the photo shoot.
- Check all the accessories and supplies needed:
• Flowers
• Misalletes
• Souvenirs/Tokens
• Guest book / signature frame
- Assist/manage the food distribution for other suppliers.
- Transport of wedding materials to the church and reception area such as:
• Rings
• Veil
• Coins / Arrhae
• Cord
• Bible
• Candles
• Matches
• Pillow
At the Ceremony
- Assist in formation for the processional march if there is no church coordinator.
- Assist in the distribution of the flowers of the entourage, misalettes and other wedding accessories.
- Ensure the arrival of priest, readers, commentators, offertory and choir/musicians/singers.
- Assist entourage, primary sponsors, parents and musicians in their seating arrangements.
- Assist in contract signing if necessary.
- Assist during the pictorial and recessional march
- Safekeeping of all wedding accessories after the ceremony.
- Ensure that special arrangement will be followed such as non-liturgical songs to be sung at the ceremony and if the flowers will be transported to the reception after the ceremony.
At the Reception
- Check the venue set up and ensure that venue layout is followed.
- Ensure that AVP equipment and sound system is set-up and ready by the technician.
- Set up a floor layout at the registration booth.
- Assist the wedding entourage for entrance march at the reception area.
- Assist Emcee with the program flow if needed.
- Coordinate with banquet coordinator for food refills for the buffet table and other concerns.
- Manage the following:
• Registration booth
• Gift table
• Seating arrangement of guest
• Distribution of souvenirs and giveaways.
• Ushering of Emcee, musicians and entertainers.
• Supplier Meal
After the party
- Ensure that everything will be properly turned over to designated person (parents/relatives) such as:
• Leftover foods
• Cake
• Unused bottle of wines
• Excess souvenirs
• Gifts and the registration list.
• Remaining event materials, decorations and paraphernalia.
- Balance payments to suppliers are distributed.
- Surrender of all receipts.
C. Full Coordination:
This package is for those couple who needs helps with their wedding preparation from sourcing for suppliers, planning, conceptualizing the wedding motif and theme and the execution of all things planned. Crafted Moments will help you create your dream wedding and will be with you from start to end.
Prior to the Wedding:
- Unlimited consultation
- Plan and conceptualize the wedding motif and wedding theme
- Help with budget management.
- Sourcing and booking of vendors/suppliers for the following:
• Venue for ceremony and reception
• Caterer
• Couturiers / wedding designers
• Photographer and videographer
• Invitation and print materials
• Florist
• Hair and make-up artist
• Musician/choir/band/singers/emcee
• Souvenirs/tokens/giveaways
• Bridal car/van service
• Hotel for Couple accommodation
- Negotiate with vendors/suppliers before booking.
- Assist in reviewing contracts of suppliers already booked by the couple or to be booked by the client.
- Assist in conceptualizing the reception program sequence.
- RSVP (Manila guests only)
- Assist and attend food tasting with couple.
- Ocular visit the ceremony and reception venue
- Assist in handling payments to the suppliers
- Assist in the planning of the overall ceremony and reception layout.
- Provide checklist/ to do list for the couple.
- Finalization, execution and overall coordination of all plans.
- 3 locations of coordination:
• Bridal Suite
• Church
• Reception
On the Wedding Day:
- Will be at the bridal suite at least 3 hours before the wedding.
- Will ensure that make-up artist, photographer and videographer, delivery of flowers will arrive on time for the pictorial.
- Assist the bride/groom when dressing up and during pictorials including arranging of gown of the bride and all accessories for the photo shoot.
- Check all the accessories and supplies needed:
• Flowers
• Misalletes
• Souvenirs/Tokens
• Guest book / signature frame
- Assist/manage the food distribution for other suppliers.
- Transport of wedding materials to the church and reception area such as:
• Rings
• Veil
• Coins / Arrhae
• Cord
• Bible
• Candles
• Matches
• Pillow
At the Ceremony
- Assist in formation for the processional march if there is no church coordinator.
- Assist in the distribution of the flowers of the entourage, misalettes and other wedding accessories.
- Ensure the arrival of priest, readers, commentators, offertory and choir/musicians/singers.
- Assist entourage, primary sponsors, parents and musicians in their seating arrangements.
- Assist in contract signing if necessary.
- Assist during the pictorial and recessional march
- Safekeeping of all wedding accessories after the ceremony.
- Ensure that special arrangement will be followed such as non-liturgical songs to be sung at the ceremony and if the flowers will be transported to the reception after the ceremony.
At the Reception
- Check the venue set up and ensure that venue layout is followed.
- Ensure that AVP equipment and sound system is set-up and ready by the technician.
- Set up a floor layout at the registration booth.
- Assist the wedding entourage for entrance march at the reception area.
- Assist Emcee with the program flow if needed.
- Coordinate with banquet coordinator for food refills for the buffet table and other concerns.
- Manage the following:
• Registration booth
• Gift table
• Seating arrangement of guest
• Distribution of souvenirs and giveaways.
• Ushering of Emcee, musicians and entertainers.
• Supplier Meal
After the party
- Ensure that everything will be properly turned over to designated person (parents/relatives) such as:
• Leftover foods
• Cake
• Unused bottle of wines
• Excess souvenirs
• Gifts and the registration list.
• Remaining event materials, decorations and paraphernalia.
- Balance payments to suppliers are distributed.
- Surrender of all receipts.
Addendum:
All of these include competent on-the-day staff of at least 4 members, depending on the size of the event, equipped with multi-frequency radio for efficient communication and synchronicity. Since we recognize that each event is unique and special, therefore should be customized, the details above are not strict but only gives an idea of how we facilitate events.
